Accounts Receivable/Payable Payroll Specialist

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A leader in the telecommunications field, seeks experienced professional for our Accounting Department. If you have a growth mindset, a hands-on approach and you thrive in a dynamic setting, you are probably a great fit for our team! As a strong team player and skilled accounting professional, you will make it your mission to streamline our collection, payments, and payroll processes. Salary commensurate with experience.

Responsibilities.

The AP/AR/Payroll Specialist is responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices into the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will support the processing of travel and expense reimbursement.

Accounts Receivable:

  • Responsible for full cycle Accounts Receivable function including managing A/R Inbox, desktop deposits, cash collections, posting of cash and sending invoices.

  • General ledger activities including preparing A/R and A/P related journal entries.

  • Reconcile key A/R accounts.

  • Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

 Accounts Payable:

  • Ensures that for all PO related invoices that the 3-way match process of gathering the PO, Receiving Approvals and Invoice copy occurs timely and is accurate. Requestor approval as needed on service-related invoices.

  • Ensures that all non-PO invoices get timely approvals and that GL accounting coding on invoices is accurate.

  • Processes and enters all A/P invoices and expense reports into Peachtree, including ensuring correct GL Account coding.

  • Mail/Distribute signed checks including assembling check payment advice to invoices.

  • Assists with reconciling vendor statements, including asking vendor for missing invoices we do not have.

  • Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.

  • Review employee expense reports and ensure receipts are attached and approvals received.

  • Files, maintains, and distributes accounting documents, records, and reports.

  • Performs other duties as required to support Accounting and HR Department.

  • Analyzing workflow processes.

Payroll:

  • Processes, posts, and edits new hires.

  • Review employee time punch edits made by managers to ensure accuracy and consistency.

  • Provide assistance with problem troubleshooting and resolves employee pay discrepancies.

  • Maintain contact with any vendor to investigate discrepancies, resolve issues.

  • Manage payroll files and other record keeping.

  • Creates new employee personnel files.

  • Coordinate with our Professional Employer Organization (payroll).

Skills and Qualifications:

  • Bachelor’s degree in business, accounting, or related field or equivalent experience.

  • Three years’ experience in accounting and/or similar roles.

  • Competency with Peachtree Sage50.

  • Comfortable with math and calculations.

  • Practical knowledge/experience with computer applications including (but not limited to): MS Outlook, MS Word, MS Excel, MS Explorer, and HubSpot.

  • Proven organizational skills and ability to multi-task with attention to detail.

  • Must be reliable and responsible, with a strong work ethic dedicated to a team.

  • Good listening and communication skills.

  • Ability to work independently and as part of a team in a fast-paced, dynamic work environment.

  • Must be at least 18 years of age or older.

  • Must have and maintain a valid driver’s license and reliable transportation to start.

  • Must follow the attendance guidelines to meet business needs including but not limited to our obligations to our customers.

  • Familiarity with company products and services A+.

  • Commercial Lease Administration Experience A+.

  • Demonstrated customer service and sales skills, as well as effective communications skills (verbal and written) for interaction with internal staff and external customers.

At Optima Communications, we embrace Equal Employment Opportunity by valuing our differences and consider all qualified applicants without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other status protected by law.

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